A major decision in hosting an event is picking the perfect venue for the occasion. While there are many options around, there are defining factors that could affect your final selection. Here are five simple ways that can help you in choosing the best hotel for your event.
1. Know Your Budget
As soon you’ve come around the budget that you are willing to spend, the rest of the expenditure on the items such as food, beverage, decoration, entertainment, will follow. And because there are vast differences between the pricing of one hotel from others, start a research over their websites to find out their typical cost in amenities. Once you have trimmed your choices down to 3 – 4 hotels, go ahead and give them a call to get the exact amount they’ll charge each attendee for to get an overall estimate.
2. Number of Guests
It is common for hotels to set their minimum and maximum capacities for any event so when deciding, make sure you don’t pick a venue that could be too small or too large for your group as it may either overcrowd your guests or leave too much dead space. Ideally, an event planner should make a site visit to get a real sense of the occasion.
3. Identify Your Guest’s Age Group
Creating an appeal to your guests is critical in determining the success rate of your event. Keep in mind that older groups aged 50 and above prefer traditional luxury hotels while younger generations are more flexible with different themes and modern amenities.
4. Location and Parking
Traffic within the area of your selected hotel and parking spaces are also important when creating an appeal. If your budget permits, make an arrangement to provide transportation services for your guests’ convenience. It is also advisable to choose a hotel that can provide designated parking space or reservations for those traveling with their cars.
Just remember these tips when selecting your venue. Also take consideration how the location can help boost the event’s attendance effortlessly. Hence, make a wise decision by picking the right hotel.